All India Co-ordinated Research Programme on Weed Control (ICAR-Directorate of Weed Research Centre : Main Research Station, University of Agricultural Sciences, Hebbal, Bangalore-560 024
ICAR-Directorate of Weed Research, Maharajpur, Adhartal, Jabalpur – 482 004, (Madhya Pradesh) INDIA
Memorandum of Society
1. The Society shall be known as "Indian Society of Weed Science
2. Regd. Office: The office of the society shall be located at All India Co-ordinated Research Programme on Weed Control, Main Research Station, University of Agricultural Sciences, Hebbal, Bangalore-560 024.
- To disseminate knowledge of weed management in its widest perspective.
- To encourage research education and extension in the scientific and practical aspects of weed management.
- To provide suitable forum such as, national & international symposia/seminars to diffuse scientific knowledge among scientists and to facilitate personal contact between members.
- To publish Journals, bulletin reports, books, newsletters, documentary etc. for the advancement of the aims of the society.
- To do and perform all other acts, matters, deeds and things that may assist in conduct to or be necessary for the fulfillment of the above mentioned objections for the purpose of the Society.
RULES AND REGULATIONS
Clause - I
Scientists engaged in teaching / research / extension in weed science shall be admitted as members
after they pay the prescribed fee (subject to revision). They shall be entitled to receive the journal
of the Society free of charge from the year from which subscription is paid. They will have right to hold
an office of the Society provided they have been members (Ordinary or Life members) for a minimum period
of two years prior to the year of election. The Society shall not discriminate members on the basis of their
caste, creed or religion.
Types of membership:
- Life member: - Scientists/persons on payment of a sum equal to the value of 15 years annual subscription at the current rate
(subject to revision by the Executive Council) may be enrolled as life members. The life members shall enjoy all the privileges
of the member. They shall be exempted from the payment of annual subscription.
They shall however, not be entitled for back issues of the Journal of the Society published before enrolment.
- Associate members: - Persons who do not possess basic degree in agriculture or
science shall be enrolled as Associate Members only on payment of sum equal to that charged as subscription from members.
They shall enjoy all the privileges of the member except right to vote at meetings/elections or to hold as Office-bearer.
- Subsisting member: - Institutions or Organizations in India and abroad payment of Rs.1,00,000/- to US$ 20,000 or they will be entitled
to receive the Journals of the Society free of charge but shall not enjoy voting right or rights to hold office of the Society.
Clause - II.
Withdrawal / Discontinuance / Expulsion of members:
- A member may withdraw from the Society signifying his / her wish to do so in a letter addressed to the Secretary.
He or she shall not be entitled to refund of any fee paid by him / her. Any member so resigning may however re-apply for admission.
- Members who do not pay their annual subscription by 31st December shall cease to be the member of the Society. They have to re-apply
for their membership and will not be entitled for the issues of the journal for the concerned year published prior to date of enrolment. A request for the back issue of the journal, when payment of the membership is delayed beyond 31st of December can however,
be made to the Executive Council, which if considered in the interest of the Society may accept such request.
- Any member indulging in activities against the interest of the Society or the activities which block the functioning of the Society
shall discontinue being a member of the Society. The Executive Council will discuss such cases on merit and in case the majority decision
is for expelling members, it will refer the matter to the General Body Meetings, which may be convened for this purpose, if necessary. In
case the matter is urgent and the General Body Meeting is likely to be delayed, the Executive Council may resort to opinion poll among the
members of the Society through secret postal ballot. The members who do not communicate their negative opinion through ballot will be
considered to have agreed to the proposal of the Executive. The expulsion will be affected if three fourth or more of the members on roll
on the date of the opinion poll vote for it. The General Body can expel a member from the Society for a fixed term of two or more years or
the entire life period, if it finds that the damage caused by the member to the Society is irreparable. The expulsion orders by the General
Body will also apply to the life members, who, however, will continue to receive the journal of the Society free of charge. The expelled
members/life members will have neither right to vote nor they can contest for any office of the Society.
Clause - III.
- The subscription rates, which may be revised by the Executive Council from time to time,
will apply for one calendar year (January to December).
- The current (2015) subscription rates are:
- Individual Membership
Annual : Rs. 500/- (India) US$ 60.00 (Foreign)
Life : Rs. 6000/- (India) US$ 1000.00 (Foreign)
Libraries / Institutions: Rs.5000/- (India); US$ 500 (Foreign) by Air Mail.
10% rebate will be allowed to booksellers and book agencies.
The rates for other publications will be fixed by the Executive Council.
Clause - IV.
The Executive Council
- The administration, direction and management of the affairs of the Society shall be entrusted to the Executive Council consisting of the
President (1), Vice-President (2), Secretary (1), Joint Secretary (2), Treasurer (1) and Chief Editor.
The immediate past president and secretary shall be ex-officio members of the Executive Council of the Society with voting rights.
- The meetings of the Executive Council will be presided by the President / Vice-President.
- The Secretary shall have overall responsibility for the conduct of the affairs of the Society under the directives of the
Executive Council. He shall convene the meetings of the Executive Council, General Body Meetings and shall be responsible
for recording of their proceedings. The Jt. Secretary shall generally help the Secretary
in his work and conduct the work of the Secretary other than those relating to finance during his absence from H.Q.
- The Secretary in consultation with President and/or Vice president shall
have powers to appoint or terminate services of the paid employees of ISWS working at the H.Q.
- The Treasurer in consultation with the Secretary shall be responsible for the financial affairs
of the Society. He shall submit to the Council a statement of the accounts of the Society for each year.
Clause - V.
Powers of office-bearers
- To preside over all General Body meetings and meetings of the E.C.
- To accept deposits and contributions.
Powers of Vice-President.
- To perform the duties of the President in his absence and when such powers are delegated to him in writing
Powers of Secretary
- To operate banks of the society within the limits prescribed by the E.C.
To summon and attend all General Body meetings and of the Executive Council meetings.
To record proceedings of such meetings, get them signed by the President and other office-bearers.
To carry on correspondence of society, maintain its book of accounts and registers and to arrange for their safety.
To receive deposits and contribution in accordance with the regulations of the EC.
To prepare annual statements or any statements or reports of statements called for by the E.C.
Correspondence with Registrar of Societies.
To Provide TA/DA to EC Members/other members invitee as per decision of E.C.
Powers of Treasurer
- To operate bank accounts of the Society along with secretary.
To receive and acknowledge the amounts on behalf of the Society and receive receipts.
To keep accurate accounts and up-to-date records thereof and to get them audited annually
by qualified person to be appointed by the Executive council.
To be responsible for the safe custody of other assets of the Society.
To Provide TA/DA to EC Members/other members invitee asf per decision of E.C.
Clause - VI.
The Editorial Board
- The Executive Council will appoint the Chief Editor and the other members of the Editorial Board for tenure of two years.
However, any additions or deletions in the Editorial Board may be made by the Executive Council as and when deemed necessary.
- There is no tenure limit on the member of the Editorial Board and members may continue in the Editorial Board for as many years as the
Executive Council may consider it appropriate. Thus while the Executive Council members change,
the members of the Editorial Board may continue to hold the office provided the current Executive Council considers it desirable.
- The new Executive Council after biennial election shall have the powers to reconstitute the Editorial Board including Chief Editor.
The Executive shall also have powers
to reconstitute the Editorial Board including Chief Editor, if desired, at any time during the term of Executive council.
- Once appointed the Chief Editor will also be a member of the Executive Council.
Clause - VII.
Election of the office-bearers
- The members of the Executive Council (President, Vice-President, Secretary, Jt. Secretary, Treasurer) will be elected by the secret ballot paper for a tenure of two calendar years. In the case of unavoidable delays in the elections the Executive Council will continue to function until new Executive Council takes over but in no case more than one year after the expiry of the term. Office bearers shall be from life members.
- Eminent scientists/persons who can provide dynamic leadership to the Society can be chosen as Patron of the Society in its General Body Meeting. The position is not to be filled by the election but by the general consensus in the General Body meeting. Once chosen, the patron will be the member of the Executive Council However, he will have no voting right but can preside over Executive Council Meetings/General Body Meetings. If needed, he will provide guidance. In the case of crisis, if any, the Patron will have the responsibility of managing the affairs of the Society including the conduct of the Election.
- The Registered office of the Society shall be at Bangalore and Headquarter will be at Directorate of Weed Science Research, Jabalpur. The Secretary and the Treasurer shall be persons staying at the H.Q. of the Society.
- No member will hold the same post of office for more than two consecutive terms. He may, however hold any other office(s), if elected.
- The voters list in year of election will be made by the Secretary before the election and will include members who have paid membership dues in that year. Thus, persons who are annual members for a period of two years and life members only will be entitled to vote. In case of life members, only those will have rights to vote who have paid all the membership dues in the preceding year of election.
- The Executive Council will appoint a Returning Officer for the Society elections. The Returning Officer shall be a non-contesting member.
- Before commencement of the election, all the members in the voters list will be asked by the Secretary in consultation with the Returning Officer to send their nominations to the Returning Officer by a date fixed by the Returning Officer. The nominations can be proposed and seconded by voter members only.
- The returning Officer will scrutinize the nominations and he will communicate the proposed names for various offices along with their addresses to the contestants for their consent. The names of the members' communicating/ conveying their willingness for contesting elections will be passed onto the Secretary for getting the ballot papers printed. The Returning Officer will dispatch the ballot papers having names and addresses of the contesting candidates duly numbered and signed. The ballot papers must be sent back by the members to the Returning Officer by the fixed date indicated on the ballot paper.
- The ballots will be counted by the Returning Officer and the results will be communicated to the Secretary, who will inform the members directly through emails or putting on the web site or through forthcoming publication in the journal of the Society.
- Unless elections are delayed, the elected new Executive Council will take charge in April coincided with financial year.
- For the positions, the nominations are not received, the Executive Council will have option to elect by a majority of vote by show of hands.
Clause - VIII.
Meeting of the Council
- (a) The Executive Council shall normally meet at least once in six months and more often, if necessary and shall review the financial position of the Society, the progress made in the publication and other activities of the Society and such other matter as the Council is empowered to deal with under the rules.
- The Secretary, in consultation with the President, shall convene meetings of the Council and interrelate to all the members of the Council, the date, place and time of the meeting and the agenda of the subjects to be discussed. Normally the EC meeting will be held at ISWS HQ but may also be held at other places as per common decison of EC members
- A minimum of 50 per cent of the members of the Council shall form a quorum.
- The President, or in his absence, the Vice-President shall take the Chair. In the absence of the President or of the vice-president, the members of the Council shall elect the Chairman.
- The ordinary method of voting shall be by show of hands, but the votes shall be taken by ballot on a motion to this effect being duly carried.
- The Chairman shall be entitled to vote with other members of the Council and when the votes are equal, he shall have a second, i.e., a casting vote.
- Minutes of proceedings of every meeting of the Council shall be recorded during its progress by the Secretary only.
- A copy of the minutes of each meeting of the Council shall be circulated to the members of the Council and placed before the next meeting of the Council for confirmation.
- The Council may constitute Committee from amongst their own body or from among the members of the Society for the consideration of any special subjects.
- Committees shall report to the Council on all matters referred to them, producing such minutes, if called for. Committees shall have their own Chairman and Secretary, their duties etc. in other respects may be defined by the Council which may also dissolve such Committees, if necessary.
Clause - IX.
General Body Meeting
General Body Meetings of the Society shall be of two type viz., Biennial General Body Meeting and Extra Ordinary General Body Meeting.
- Normally, Biennial General Body Meeting of the Society shall be held with the Biennial Conference under the following rules:
- The Biennial General Body Meeting of the Society shall be held at a University or an institution on invitation or at the Head Quarters conceded with Biennial conference/symposium. This should have the concurrence of the institution or the university concerned so as to provide the facilities for holding the meeting and also the boarding and lodging for the members of the Society and invitees attending the session. On receiving the suggestion, the Council will take such steps as may be considered necessary.
- Notice of the meeting, the date, hour and place shall be given to all the members immediately after the venue and dates are fixed.
- Scientific papers and communications received from the Council shall be read in the order determined by the Council.
- The order of business at the Biennial General Body Meeting of the Society shall be as follows:
1. A minimum of 10% of ordinary/ life members will form the quorum for General Body Meeting.
2. The Secretary shall present the Council's report on the activities of the Society during the preceding year.
3. The Treasurer of the Society will present the statement of accounts.
4. The points will be discussed as per agenda prepared by the Secretary.
5. Any other point with the permission of the chair
Extra-ordinary General Body Meetings: The following rules shall be applicable
- Such meetings shall be convened by a majority decision of the Executive Council and shall be convened by the President when called upon to do so by requisition signed by not less than 10 per cent of the total strength of members/life members and stating the business to be transacted there at.
- Notice of the date, hour and place of the meeting and of the special business to be transacted there shall be given to all members / life members, at least fifteen days before the date of meeting.
- No business other than that included in the notice shall be transacted at such meetings, nor shall any non member be permitted to be present.
Clause - X.
Funds and accounts
- The funds of the Society shall consist of
- (1) Annual subscription of members
(2) Life membership fee
(4) Grants-in-aid from governments, institutions, societies or individuals interested in the work of the Society
(5) Subscriptions to the journal of the Society and sale proceeds of the publications
(6) Charges for publishing advertisements in the publications of the Society and
(7) Other sources as determined by the Council
- The accounts and vouchers for receipts and payments of the Society shall be subject to examination by the Executive Council any time and shall be subject to annual audit if decided by EC or General body by an internal auditor, as well as, by a chartered accountant. The Annual Statement of Accounts shall, after audit, be printed in the report of the Council to the Society.
- All securities and money which are the property of the Society, shall be lodged for safe custody in the name of the Society in such bank or banks as may be approved by the Council for the purpose. Executive Council may also make rules for fixing the limit for the cash to be kept with the Treasurer, the imprest advance that may be given to the Secretary or Jt. Secretary etc.
- The Secretary and the Treasurer will ordinarily jointly operate the bank account of the Society and will deal in all Govt. Securities. In case of necessity, any of two i.e.,President, Secretary and Treasurer may operate the bank account.
- The Executive Council is empowered to incur necessary expenditure for publication and other activities of the Society, for maintaining an office and necessary staff etc., the report of the Internal Auditor shall be placed before the Executive Council Meeting. The Executive Council is also empowered to appoint a Chartered Accountant on such remuneration as may be fixed by them for auditing the accounts of the Society once a year.
- The Cash Book/ and account may be verified quarterly by one of the nominated members from the Executive Council preferably other than the present Secretary and Treasurer. President of the Society may also verify the Cash Book for effective check on expenditure and flow of funds.
- The annual accounts of the Society shall be audited by a qualified chartered accountant and submitted to the competent authorities and will be presented in General body meeting.
Clause - XI.
- The accounting year of the Society shall be the financial year i.e., from 1st of April to 31st March.
Clause - XII.
- Working hours for the paid employee of society shall be from 10.00 a.m. to 5.00 p.m. with usual lunch break between 1.30 p.m. to 2.00 p.m. on all working days.
Clause - XIII.
- The Executive Council shall be empowered to make necessary rules for publishing the Journals and bringing out any other publications of
the Society e.g., selecting the printers and publishers, appointing referees to scrutinize scientific papers received for publication,
fixing rates for advertisements in the publications of the Society, fixing the charges payable for the reprints, fixing the rates for
sale of back issues of Journal, supply of free copies of Society's publication either on exchange or without exchange etc.
Clause - XIV.
Amendments and alterations in the rules
- Proposals for additions, deletions or alterations in the existing rules maybe placed before the Biennial General Body Meeting or an Extraordinary General Body Meeting of the Society specially called for the purpose.
- Proposals for such modifications in the existing rules from Life Members of the Society shall be sent to the Secretary at least six weeks before the Biennial or Extraordinary General Body Meeting of the Society.
- Any amendment to the above proposed modifications shall be sent by Associate Members and Life members to the Secretary at least a fortnight before the Biennial or Extra-ordinary General Body Meeting of the Society.
- The proposals together with any amendments shall be brought before the Biennial or Extraordinary General Body Meeting of the Society together with remarks of the Council, if any, and if accepted by a two-third majority of the Members and Life Members present and voting at such meeting.
- All alterations and amendments shall be carried out in tune with the Memorandum of the Institution and no amendment shall be undertaken which may prove redundant to the provisions.
Clause - XV.
Legal suits by and against the society.
- The Society may sue or be sued in the name of the President/Vice-President/Secretary or any other person or persons authorized by the Executive Council of the Society after passing a resolution to this effect in accordance with Rules and Regulations. In case of other state, the suit may be filed by member as appointed by EC on behalf the society.
Clause - XVI.
- To honour the members in recognition of their professional leadership, professional outstanding contributions and service to the ISWS., the provison of awards have been kept. The President in consultation of Executive Council shall appoint a committee comprising 2-3eminent members for award finalization by inviting the biodata of all those being considered for these awards. The Secretary will act as a member secretary in this committee. The committee shall submit the recommendations to the Executive Council of ISWS before the commencement of biennial conference for its approval. The ISWS may also elect individuals (non-members) as fellows who in its opinion have rendered conspicuous service to the cause of weed science, provided that not more than one person shall be so selected in anyone year. Executive Committee may also institute other awards as deemed fit. President, vice-presidents, Secretary, Joint secretary and Treasurer and members of the award selection committee will not be able to be considered for any award of the society during their tenure. Application may be invited from the interested members for the following awards except Life time achievement award:
- ISWS Life Time Achievement Award (two): This award will be given in recognition of the outstanding work done by a retired scientist in the field of weed science during his/her life time (memento and citation). (views from members will be invited for suitable name for this award).
- ISWS Gold Medals (two) For life members in recognition of their out standing professional leadership and contribution in weed science. Only those members will be qulified to consider this award who have receivd fellow or reccognition award of the societys in the past (no age limit, Gold Medal and citation)
- ISWS Fellows: Life Members for their significant contribution in the field of weed science (no age limit, memento and citation: 6 number ( only one
may be from Industry)
- ISWS Best Ph.D Thesis Award (One) : This award is for the students who worked on a weed problem for obtaining Ph.D degree during preceding two years of ISWS biennial conference (memento and citation).
- ISWS Young Scientist Award (one) : This award is instituted to encourage young budding scientists in the field of weed research. Applicant should be below 35 years and should submit his/her most significant contribution in 500 words (memento and citation).
- ISWS Best Book Award on Weed Science: (one each in Hindi and English). Book published during preceding two years of ISWS biennial conference will be considered for this award (memento and citation)
Clause - XVII.
In case of dissolution of the Society, the funds and assets of the Society shall not be transferred to the Members. The funds and assets of the Society shall be transferred to another Society with similar objectives