It is important to ensure that the event is conducted under the official banner of the Indian Society of Weed Science (ISWS). As part of this event, you may organize training workshops, field demonstrations, or interactive sessions involving students, farmers and professionals from the industries. The councillor must obtain prior permission by informing the ISWS Secretariat at least 15 days before the scheduled date of the event (sample copy enclosed). It is recommended to invite a senior weed scientist affiliated with ISWS, preferably from your city or state, to deliver a keynote address or expert lecture.
- A detailed technical program must be prepared and submitted along with the permission request.
- ISWS will provide a maximum grant of ₹20,000 for the event, which will be transferred to your account upon submission of the final expenditure report and bills to the ISWS office.
- Kindly submit your tentative event plan and an official permission request letter, including the proposed expenditure to the Secretariat.
- After approval from the ISWS, the ensuing event may be widely publicised in whatsapp groups, emails, and in similar modes under the banner of ISWS.
- The grant allocation should be approximately as follows: 50–60% for food and refreshments, 20–25% for guest honoraria and travel (₹1,000 per guest speaker and applicable TA/DA), and the remaining 20% for other miscellaneous expenses.
- It is mandatory to ensure publicity of the event through coverage in at least one local newspaper.
- A brief event report, along with high-quality photographs and all original bills, must be submitted to the ISWS Headquarters within 10 days of the event.
Sample copy
Date:......................
To,
Indian Society of Weed Science
ICAR-Directorate of Weed Research, Jabalpur
Subject: Proposal for organizing event “………..” – reg.
Sir,
I am writing to seek approval for organizing an event titled “……title of the activity…..” to be held on “…date….” at “…………”. The event aims to foster awareness/provide training to the students/farmers/ etc. We believe the event will provide valuable engagement and learning opportunities for the intended audience.
Provide a brief schedule or list of activities.
| Time |
Title/schedule of activity |
Speaker/activity |
|
|
|
|
|
|
|
|
|
|
|
|
To organize the above said event, following expenditure will be incurred, the details are:
| Sl. No. Item |
No. Item |
Estimate cost (Rs.) |
| 1 |
Refreshment |
|
| 2 |
Publicity/printing |
|
| 3 |
Honorarium (if applicable) |
|
| 4 |
Miscellaneous |
|
| 5 |
Total |
(Maximum) 20,000/- |
We are confident that the proposed event will be both meaningful and impactful. We seek your kind consideration and approval to proceed with the planning and execution. Your support will be invaluable to the success of this initiative.
Sincerely,
Signature:
Name:
Designation
State: